This post gets today's over-simplification award:
First of all, one of the things that we need to do is to make applications that encourage the capture of this data and that make it simple to add and difficult to forget. For years, Office apps have had the facility to prompt for summary information when you save if you so choose. In addition, some data can be automatically derived from your documents - smart tags show one particular way that this can happen.
Make it easy to enter? How would that work? I enter a document. I want to save it. Unless you are planning to automatically grab information from the text, anything you prompt me with is going to irritate me. The liklihood of
- Me going out of my way to enter meta information
- The system capturing anything useful on an automated basis
is low - very, very low. The reality, getting meta information on data takes work - data entry work. No one likes data entry work, plain and simple.